Time is something that no one can buy, not even the wealthiest person in the world. We all have the same 24 hours as the CEO of Target, the President of the United States and Carrie Underwood. While we can’t buy time, we can save time by being organized.
When we are organized, life runs better. Our minds are clearer, one feels great and gets more done.
Amazingly, it’s not the actions that will keep you organized. In reality, it starts with our habits.
These are simple habits – with clear results! Once you incorporate them to your daily routine, you will find yourself more organized and ultimately, more effective.
Try these 5 simple habits for a more organized work life!
Be intentional about organizing your work
“Intentional living is the art of making our own choices before other’s choices make us.”
– Richie Norton
This one sounds obvious but how often are you really being intentional about the tasks or meetings you are attending?
Showing up without intention is like going on a road trip without a plan or a map. When you are intentional, you’re not wondering what needs your attention and what should you de-prioritize.
Setting intention gives you clarity. Clarity clears the clutter in your mind that is merely the distraction that results in loss of productivity.
How you can be more intentional:
- Draw up and write out your schedule every day. Include some down time so you have some time to think.
- Look at your schedule for the day and write down what you want to accomplish before every meeting.
- Create your to-do list and figure out what you can eliminate or delegate.
- Before you open your computer or walk into the office, ask yourself what is your goal for the day.
Manage notifications to cut out the noise
“Technology is a good servant but a bad master.”
We live in a distracted world. Everyone is on their smartphones. Checking them out while walking to a meeting, standing in line, or while eating lunch seems like we’re using our time well. But are we, really?
Instead of constantly checking your phone, choose the notifications you really need, and turn off what’s not essential. This simple fix will actually save you a ton of time because you won’t be distracted while in the middle of a project. Multiple studies have shown that multitasking makes us less productive. We waste more time trying to refocus once we are distracted.
Keeping notifications turned off also helps keep your mind clutter-free because you’re not worried about what needs to be looked at. So why not clear the excess and get more time back in yours.
Tips on managing your smartphone:
- Turn off notifications for Social media and games. Once you turn them off, you’ll see how much more time you will have.
- Schedule time to check your email. You will become more productive when you check it versus your device telling you, check me!
- Keep your phone in another room or drawer while you are working or give it to a coworker.
- Turn your phone on airplane mode or keep it on silent while working.
- Set limits on your device and unplug on the weekends.
Looking for a freelance or remote gig? Want to collaborate on a blog?
Don’t miss these awesome Opportunities!
Batch process and work smarter
“The way to get started is to quit talking and begin doing.”
Working in chunks will not only keep you organized but it will also increase your productivity. Batch processing helps you accomplish more because you are in “go mode.” This means that instead of flitting from task to task, you work in blocks of time. Your reward – attention equals better output! And you have something tangible to show for your time while being systematic in your work life.
Tips on batch processing:
- Make a list of task items to batch process. Do this for your ‘focus tasks’ like creating a presentation or writing a blog post. And ditto for mundane ones like filing away paper, responding to emails, putting together quotes, following up with clients, etc.
- Time block. Schedule time on your calendar each week, to work through your to-do list.
- Start with the easiest task first to build momentum.
Join the leading network for women entrepreneurs for free!
See what our members say and start winning now!
More Habits that will transform your productivity
Meal Plan and be organized at work too
“If you don’t have a plan and leave your food choices to chance, chances are that those choices will stink.”
– Kristen Bentson
Choosing the right foods plays a big part of our day because it’s the fuel that keeps us going.
We’ve all had that lunch where we go into a food coma and just want to nap. We are sluggish, lethargic, and not as productive, regretting the pasta choice we made for lunch that day.
Meal planning keeps you organized because you’re not wasting time trying to figure out what to eat or scramble because you’re missing ingredients (if you’re cooking it). It eliminates the questions of “where should I go for lunch? And “what should I have for lunch?”
When you plan out what you eat, you make healthier choices. Having a plan makes the temptation of eating unhealthy less likely.
After leaving a long day of work, going home knowing what’s going to be for dinner saves you time.
Tips on meal planning:
- Schedule it. Put it on your calendar when you are going to meal plan. Set aside 30 minutes to an hour.
- Keep it simple. Start with meals that you know how to make.
- Pack lunch the night before. If you make kids’ lunches for school, add your lunch to the mix.
- Use leftovers from the night before for next day’s lunch.
- Grocery shop one day a week to eliminate multiple trips to the store.
Recap day to assess productivity
“Those who fail to plan, plan to fail.”
– Winston Churchill
Assessing your actions throughout the day keeps you organized because you will see where your time was spent and how you can improve for tomorrow. You’ll have a plan in place to get better.
Oftentimes, when you look back at your day, you wonder how much you have actually accomplished. In a busy work-life, when you feel like nothing got done that day, recapping your day can often prove you wrong.
Tips on reviewing your day:
- Schedule it. Put it on your calendar towards the end of the day, & plan for 15 minutes.
- Write down one great thing that happened and how it made you feel.
- Figure out how you can make tomorrow better (stay focused more, remove distractions, etc.)
Did you know? Women entrepreneurs spend approx 1.8 hours a day looking for answers.
No more. Grab the best business tools and freebies curated for you!
Here are the 5 key ways to being more organized in your work life:
- Be intentional
- Manage Notifications
- Batch process
- Meal Plan
- Recap Day
John Maxwell said it best – consistency compounds. It’s the small improvements and habits that lead up to big results. When you adopt these simple ways to be more productive in your work, you will notice the gains right away. Pick one habit from this list to master, to start off.
Once you’ve got a handle on it, add another one until you are doing all of them consistently.
Business is better with us!
Get ideas & freebies on business development, skills, entrepreneurship, social media, work life balance and more!